Free wildlife removal invoice template
Set-up fee, per-animal charges, exclusion and attic restoration — billed in the phases the job actually happens in.
Wildlife control is phase work, and most of the software aimed at it was built for the opposite — pest routes, a truck on a quarterly loop, a spray schedule. A raccoon in a soffit does not fit that. There is an inspection, a set-up fee with traps placed, a per-animal charge, return trips to check those traps, then the part that actually ends the job: exclusion, one-way doors, sealing every entry point along the roofline. Attic restoration often follows. Take money at the set-up and show it later as a deposit received against the balance. Keep the exclusion on its own lines with its own warranty language, because that is the piece somebody will hold you to a year from now.
Lines a wildlife control operator actually bills for
| Line | Typical range |
|---|---|
| Inspection — attic and full roofline entry-point survey | $100–$250 |
| Set-up fee — traps placed and baited, first visit | $150–$350 |
| Animal removal, per animal | $100–$250 per animal |
| Trap-check return visit | $40–$85 per visit |
| Exclusion — one-way door and sealing of primary entry | $300–$800 |
| Bat colony exclusion — full roofline seal | $600–$1,500 |
| Attic restoration — contaminated insulation removed, sanitized, re-insulated | $900–$3,500 by square footage |
| Dead animal recovery and deodorizing | $200–$500 |
What to include on a wildlife removal invoice
- Your business name, phone number and email — and your license number if your state puts one on the paperwork
- The customer's name, the service address, and a phone number or email you can actually reach them on
- An invoice number and the date the work was done
- The species and how many you removed, with dates — a warranty argument twelve months from now turns on exactly this
- Every entry point you found, where it is, and whether you sealed it or only flagged it
- Set-up fee and per-animal charges shown separately from the exclusion — trapping and sealing are two different jobs
- Trap-check visits listed by date, so the return trips are visible instead of assumed
- Your exclusion warranty in plain words: what is covered, for how long, and what voids it — a new roof, a vent someone cut, a chimney cap removed
- What you quoted but did not do, listed as declined or deferred: attic restoration, insulation, structural repair
- Subtotal, sales tax if you charge it, and the total due
- Any deposit or payment already taken, and the balance still owed
- The due date, and what happens if it goes past it
- How they can pay — card, bank transfer, check or cash
Wildlife & Nuisance Animal Removal invoicing questions
Should I take money before the animals are out?
Yes, and the trade already has a name for it — the set-up fee. Traps, bait, the inspection and the first visit are real cost on day one, and a multi-week job funded entirely on completion is a job you are financing. Invoice the inspection and set-up at the first visit and take the card there. When you bill the balance later, show what was already paid and the amount still owed, so the customer sees one running total instead of two unrelated bills.
How do I charge per animal without it looking like a meter running?
Cap it, or quote an all-inclusive number for the species. Tell a homeowner it is a set-up fee plus a charge per animal with a ceiling for a typical litter, and put that ceiling in writing. Squirrels and raccoons come in litters, and a customer who is watching the number climb with no upper bound starts suspecting you of leaving the door open. An all-inclusive price for the whole removal is often the easier sell.
Should trapping and exclusion be on the same invoice?
Bill them as two phases, even if the customer approves both on day one. Trapping is a service with an unknown animal count; exclusion is construction with a warranty attached. Separating them means you can invoice the removal as soon as the attic is empty, rather than holding the whole job hostage to a sealing crew's schedule, and it keeps the warranty attached to the work it actually covers.
Bats can't be excluded during maternity season. How do I bill a job I can't finish for months?
Phase it and say so on the paperwork. Invoice the inspection, the interior work and any exclusion of secondary entries you can legally do now, and put the main exclusion on a dated estimate for the window when the pups are flying. A customer told in writing why they must wait — flightless pups sealed inside is the whole reason — reads the delay as expertise. One that only hears 'later' calls someone else.
What should the warranty on exclusion actually say?
Name the material, name the openings, and name the exceptions. 'Galvanized mesh and sealant at the gable vents, the ridge and the two soffit returns marked on the inspection, warranted against re-entry at those points for the stated period.' Then the exceptions: new entry points, roof or siding work by someone else, damage from a storm. A warranty that says 'no animals will ever return' is one you cannot honour and will eventually be asked to.
Is this genuinely free, and what does the paid version add?
Writing invoices and estimates is free, uncapped, with no trial clock — which matters in this trade because one job produces an estimate, a set-up invoice and a final invoice, and a limit would bite immediately. Starter is $9.99 and Pro is $24.99, and they carry only what costs us money each time it runs: sending from our email domain, scanning receipts, your logo, extra seats. Otherwise we take 0.5% when the homeowner pays by card, which they usually will at 9pm with bats in the attic, and nothing when they pay by check.
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