Free roofing invoice template
Squares, tear-off, decking and dumpster — itemized for the homeowner and for the insurance adjuster.
Roofing invoices get read by two people: the homeowner, and an insurance adjuster who wants line items that match a scope. Bill by the square, list tear-off and disposal separately from the new roof, and put decking replacement as a per-sheet line because you can never know that number until you're up there. Record the manufacturer, product and color of the shingle, and both warranties — yours on the workmanship and the manufacturer's on the material. That's the paperwork a roof is expected to come with.
Lines a roofer actually bills for
| Line | Typical range |
|---|---|
| Roof inspection and written report | $0–$350 |
| Leak repair — single penetration | $300–$900 |
| Tear-off and disposal, per square | $75–$150 per square |
| Architectural shingle installed, per square | $350–$550 per square |
| Plywood decking replacement, per sheet | $70–$130 per sheet |
| Synthetic underlayment, per square | $30–$70 per square |
| Ridge vent, per linear ft | $8–$20 per foot |
| Dumpster and haul-off | $400–$800 |
What to include on a roofing invoice
- Your business name, phone number and email — and your license number if your state puts one on the paperwork
- The customer's name, the service address, and a phone number or email you can actually reach them on
- An invoice number and the date the work was done
- Your contractor license number and the permit number, since roofs are permitted almost everywhere
- Roof size in squares, and the pitch and number of layers torn off
- Materials by manufacturer, product line and color — shingle, underlayment, drip edge, vents
- Decking replacement as a per-sheet line, with the sheet count actually used
- Tear-off, dumpster and disposal separated from the new roof
- Both warranties: your workmanship warranty and the manufacturer's material warranty
- Subtotal, sales tax if you charge it, and the total due
- Any deposit or payment already taken, and the balance still owed
- The due date, and what happens if it goes past it
- How they can pay — card, bank transfer, check or cash
Roofing invoicing questions
What is a 'square' and should the invoice use it?
A square is 100 square feet of roof surface, and yes — it's the unit the whole trade prices in, including insurance scopes. An invoice showing 22 squares at a stated rate can be checked against any other bid or adjuster estimate. One in square feet can't be, easily, and looks like it's hiding something.
How do I bill decking I couldn't see until tear-off?
As a per-sheet line at a rate agreed before the job started, with the count filled in afterwards. Put that rate in the estimate. Rotten decking is genuinely unknowable from the ground, and a pre-agreed per-sheet price turns a nasty surprise into arithmetic.
What does an insurance job need on the invoice?
Line items that map to the adjuster's scope, the claim number, the property address and the dates of work. Keep supplements as their own lines rather than adjusting existing ones. The closer your invoice reads to their estimate line for line, the faster it gets paid.
Should I invoice a roof inspection?
Many roofers inspect free as a sales call, and that's a reasonable choice. But a paid inspection with a written report is a real product — for real estate transactions, insurance renewals and second opinions — and it's worth pricing rather than giving away. If you're crediting it toward a re-roof, show the credit as a line.
How should payment be staged on a re-roof?
A deposit at contract, a material draw on delivery, and the balance on completion and inspection is the common shape. Some states regulate deposit amounts on home improvement contracts, so check yours. Invoice each stage separately with its own due date rather than tracking it in your head.
Is there any limit on the free version?
Unlimited invoices, no trial period, and it doesn't expire. Free invoices carry a small "Powered by Pocket Business" line; a paid plan removes it and adds receipt scanning and your own logo, from $9.99 a month. Most of what we make is 0.5% when a customer pays you by card.
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