Free plumbing invoice template
Service call, labor, fixtures and permit — itemized the way a homeowner will actually read it.
Plumbing invoices get disputed over two things: what the trip cost before anyone touched a wrench, and whose fixture it was. Spell both out. If you supplied the water heater, the water heater is a line. If they handed you a faucet from a big-box store, say 'customer-supplied' on the line so the warranty conversation is already settled in writing. Add the permit as a pass-through if you pulled one, and put your license number in the header — in most states it belongs there anyway.
Lines a plumber actually bills for
| Line | Typical range |
|---|---|
| Service call / dispatch fee | $75–$150 |
| Drain cleaning — kitchen or bath branch line | $150–$350 |
| Water heater replacement — 40 gal gas, installed | $1,100–$2,200 |
| Toilet rebuild — fill valve, flapper, supply line | $100–$250 |
| Faucet replacement — customer-supplied fixture | $125–$300 labor only |
| Camera inspection of main sewer line | $200–$450 |
| Hose bib replacement | $125–$300 |
| After-hours / weekend labor, per hour | $150–$250 per hour |
What to include on a plumbing invoice
- Your business name, phone number and email — and your license number if your state puts one on the paperwork
- The customer's name, the service address, and a phone number or email you can actually reach them on
- An invoice number and the date the work was done
- Your plumbing license number — most states require it on the invoice, not just on the truck
- The service call or dispatch fee on its own line, before any labor
- Which fixtures you supplied and which the customer supplied — that decides who warranties what
- Permit and inspection fees shown as pass-through, at cost
- Labor hours and your rate, with after-hours or emergency rates labeled as such
- Your warranty: how long on the labor, and the manufacturer's on the fixture
- Subtotal, sales tax if you charge it, and the total due
- Any deposit or payment already taken, and the balance still owed
- The due date, and what happens if it goes past it
- How they can pay — card, bank transfer, check or cash
Plumbing invoicing questions
Should I charge a dispatch fee even on a quick fix?
Yes, and it should be on the invoice as its own line. The truck, the fuel and the hour of your day happened whether the job took ten minutes or three hours. Hiding it inside a suspiciously high labor charge for a ten-minute fix is what generates the angry review.
Flat rate or time and materials — which should the invoice show?
Show whichever you quoted, and show it consistently. Flat rate reads better to homeowners because the number can't grow while they watch. Time and materials is fairer on unknowns like a slab leak. What you must not do is quote flat and then invoice hourly.
How do I invoice a customer-supplied fixture?
Put 'customer-supplied' right in the line name and bill labor only. Then write your warranty terms explicitly: you warranty your installation, the manufacturer warranties the part, and if their fixture fails you're coming back on the clock. Getting that in writing before it leaks is the whole point.
Do I invoice the permit at cost?
Standard practice is at cost, on its own line, labeled as a permit or inspection fee. Some plumbers add a documented handling charge for pulling it. Either is defensible — what isn't is folding it into labor, because a homeowner who later sees the county's actual fee assumes the whole invoice was padded.
How do I get paid faster on a big job like a repipe?
Bill in stages: a deposit for materials, a progress payment at rough-in, and the balance at final inspection. Each stage is its own invoice with its own due date. Sending the last one from the driveway, with a card link on it, gets you paid weeks earlier than mailing it Friday.
Is this actually free, or free until I hit a limit?
Free with no invoice limit and no trial. There are paid plans — from $9.99 a month — but they only carry the things that cost us money each time: receipt scanning, emailing from our address, your logo, extra people. Writing invoices and estimates is uncapped on the free plan and always will be. Otherwise we make money when a customer pays you by card, and then it is 0.5% of that payment. Send the PDFs yourself and take checks, and you pay nothing at all.
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