Free esthetician invoice template
Facials, add-ons and retail on one ticket — with the series count and the tax handled properly.
Two revenue lines run through a treatment room and they behave nothing alike. Services are your time and they cap out at the number of hours you can stand up. Retail is inventory: it does not scale with your hands, it usually carries sales tax when the service may not, and it is the difference between a good month and a flat one. Bill them separately, always. The third piece is the series — six peels or six microcurrent sessions sold up front, invoiced the day it is bought, then drawn down one visit at a time with the remaining count on each ticket. That count is what keeps a prepaid client rebooking instead of drifting.
Lines a esthetician actually bills for
| Line | Typical range |
|---|---|
| Signature facial, 60 minutes | $85–$160 |
| Dermaplaning | $75–$150 |
| Cosmetic chemical peel | $90–$200 |
| Back facial | $90–$175 |
| Extractions add-on, 15 minutes | $20–$50 |
| LED add-on | $15–$45 |
| Series — six peels, prepaid | $500–$1,000 for six |
| Retail — home care product | $25–$120 per product |
What to include on a esthetics invoice
- Your business name, phone number and email — and your license number if your state puts one on the paperwork
- The customer's name, the service address, and a phone number or email you can actually reach them on
- An invoice number and the date the work was done
- The treatment by name and length, with each add-on on its own line rather than folded into the facial
- Services and retail products kept on separate lines — they are usually taxed differently
- Any prepaid series drawn down, showing which visit this was and how many are left
- The date the client's intake and consent form was signed or last updated
- Your esthetician license number, if your state expects it on client paperwork
- Home care you recommended, so the next appointment starts from a record
- Subtotal, sales tax if you charge it, and the total due
- Any deposit or payment already taken, and the balance still owed
- The due date, and what happens if it goes past it
- How they can pay — card, bank transfer, check or cash
Esthetician invoicing questions
How do I invoice a prepaid series?
Invoice the series once, on the day it is bought, and take the payment against it. Then each visit gets its own ticket that names the treatment and marks it drawn from the series, with the remaining count printed on it. Never re-edit the original invoice as visits are used — that leaves you with one document whose meaning changes over time, and no way to prove what it said in January.
Should retail products go on the same ticket as the treatment?
Same ticket, separate lines, and let the tax rate differ. Nearly every state taxes a retail cleanser; a good number do not tax the facial. Separate lines also let you actually see your retail attachment rate at month end. If you cannot tell what percentage of facials left with a product, you cannot improve it.
Do I need to say anything about results on the invoice?
Keep the invoice to what you did and what it cost. Describe the treatment, the products used and the home care you recommended. What an invoice must never do is promise an outcome or describe the service as treating a condition — that is a different profession and, in most states, a different license. Notes about the skin belong in your own client record, not on a billing document.
How do I take payment without leaving the room?
Ring the ticket up on the till on a tablet at the room, add the retail, and hand it over to tap. Or show the QR pay page and let the client settle from her own phone while she is putting her jewellery back on. Both close the invoice on the spot, which is when people pay most willingly and rebook most often.
What about deposits for the first appointment?
Worth taking for long treatments and new clients. Write the invoice at booking, record the deposit as a payment against it, and the balance on the day is simply what is left. The client sees one number, not two documents to reconcile, and a ninety-minute slot that evaporates on Friday afternoon costs you a lot more than the deposit was worth.
Is it free, and what is the catch?
The catch is spelled out: we take 0.5% when a client pays you by card, and nothing when she pays cash. Writing invoices, keeping clients, selling series and running the till are free with no limit and no expiry. Two paid tiers, $9.99 and $24.99 a month, carry the things that cost us money each time — scanning your product receipts, sending from our email address, your studio's logo and colours, more than one person on the account.
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