Free dog grooming invoice template
Priced by breed, coat and behaviour — with the extras that always come up already on the page.
Grooming prices are quoted by breed and paid by reality: the doodle that was booked as a full groom and arrived matted to the skin, the extra half hour for a dog that will not stand, the nail trim nobody mentioned. A quoted price with no lines under it means eating that difference or having an argument in the doorway with the dog in one hand. Itemising the groom — bath, dry, clip, ears, nails, de-matting time — turns it into a bill the owner can read, and gives you a record of what this dog actually takes, which is the number you quote from next time.
Lines a groomer actually bills for
| Line | Typical range |
|---|---|
| Full groom — small breed | $45–$90 |
| Full groom — medium breed | $65–$120 |
| Full groom — large or double coat | $90–$200 |
| Bath and brush only | $30–$70 |
| De-shedding treatment | $20–$60 |
| De-matting, per 15 minutes | $10–$25 per 15 min |
| Nail trim and grind | $12–$30 |
| Handling surcharge — difficult or senior dog | $10–$40 |
What to include on a dog grooming invoice
- Your business name, phone number and email — and your license number if your state puts one on the paperwork
- The customer's name, the service address, and a phone number or email you can actually reach them on
- An invoice number and the date the work was done
- The dog by name and breed, because that is how the owner and you both remember the job
- The groom itself separated from the extras — de-matting is the line that saves the argument
- De-matting billed by time, with the time shown
- Nails, ears and glands listed even when included, so the owner can see what they got
- Any handling surcharge named plainly and explained once, in person, before you start
- What the coat needs next time and roughly when, which is the rebooking in writing
- Subtotal, sales tax if you charge it, and the total due
- Any deposit or payment already taken, and the balance still owed
- The due date, and what happens if it goes past it
- How they can pay — card, bank transfer, check or cash
Dog Grooming invoicing questions
How do I charge for a badly matted dog without a fight?
Bill de-matting by the quarter hour, on its own line, and tell the owner before you start that it will be on the bill. Every groomer who does this reports fewer arguments than those who quietly raise the groom price, because the owner sees the choice being made rather than discovering the outcome.
Is a handling fee for a difficult dog reasonable?
It is normal, and it should never be a surprise. Name it on the invoice, mention it at drop-off, and keep it modest. A dog that takes two people or an extra forty minutes is real cost; a fee nobody warned about reads as a penalty for owning a nervous dog.
I groom out of a van — does that change anything?
Only that a trip charge is normal and should be its own line, and that you will take payment on the driveway rather than at a counter. Every invoice carries a Pay button, so the owner can tap their phone before you pull away.
Should I take deposits?
For a first-time client or a big double-coat booking, yes. A no-show costs you a two-hour slot that cannot be refilled the same morning. Record it as a payment against the invoice so the balance on the day is simply what is left.
What if the dog needs a vet, not a groomer?
Stop, tell the owner, and write on the invoice what you found and what you did not do. Ear infections, hot spots and lumps under matting are the three that come up. Billing only for the bath and putting the reason in writing protects the dog and protects you.
Is there a limit on how many invoices I can write?
No. No cap on any plan, including the free one. Capping invoices would cap what we earn too: we take 0.5% only when a customer pays you by card.
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